Rules & Regulations

INSTITUTE & UNIVERSITY'S RULES & REGULATIONS

1. Attendance
Attendance in all classes (lectures/tutorials, laboratories, workshops etc.) will be mandatory. A student may be debarred from appearing at an examination on grounds of unsatisfactory attendance. Rules regarding attendance are given in Appendix –III.

2.0 Curriculum
Every Department will have a prescribed course structure, which in general terms known as curriculum of study. It will prescribe different subjects to be studied in each semester. The curriculum of study will be updated by Institute Board of Studies as and when need arises and the same shall be approved by the Academic Council and Executive Council of the University.

3.0 Semesters
The Institute will follow a credit based semester system. There will be two semesters in a year. The semester that begins in July will be known as autumn semester (or odd semester) and the semester that begins in January will be known as spring semester (or even semester).

4.0 Subject Credit System:
In general a certain quantum of work measured in terms of credits will be laid down as the requirement for a particular diploma. The student will acquire credits by passing courses every semester, the amount of credit associated with a course being dependent upon the number of hours of instruction per week in that subject. A course may consist of lecture, tutorial and practical/term work/drawing hours. One hour of lecture/tutorial/practical will be equivalent to one credits. For example, a subject having 3 lectures, 1 tutorial and 2 practical contact hours in a week will bear six credits (3x1+1x1+2x1=06). Credits will also be assigned to seminar and project.
Total credits are 60 per year. Candidate must clear minimum 45 credits to be eligible for the admission to the next year and he must clear all the 60 credits of first year and minimum 45 credits of second year to be eligible for admission to third year.

5.0 Examination
Students performance in a course will be assessed through various modes listed below:

5.1 There will be one mid semester examination (MSE)of ninety minutes duration to be conducted as per the schedule fixed in the Academic Calendar and during such examination period, there will be no classes conducted. Each MSE will be conducted for 30 marks. End semester examination (ESE) will be conducted for 70 marks. The syllabus of each course will be divided in to approx. six units. Normally, the MSE will be conducted based on the syllabus specified in first three units (Unit Nos. 1,2 and 3) and ESE will be conducted based on all the syllabus giving 70% weightage to unit 4,5 and 6. However, there may be some flexibility in deciding exact syllabus for MSE and ESE. The individual subject teacher may decide and declare the exact syllabus for the MSE based on his lesson plan. The end semester examination will cover the full syllabus of the course. The end semester examination will be compulsory for all students for securing a pass grade (DE and above). The marks obtained in examination will be displayed on the notice board within five days from the date of completion of examinations. After the end semester examination the grades will be displayed on the notice boards within eight days from the date of completion of such examinations.

5.2 Appearing in the end-semester examination in the theory/ practical course will be compulsory for a student for securing a minimum pass grade (“DE” or above).

5.3 All the examinations will be conducted at University Level as per Academic Calendar.

5.4 A student will be allowed to appear in the end semester examination only if he/she has:

a) Attendance record to the satisfaction of the teacher in the theory and laboratory classes

b) Paid all University and Hostel dues of the semester

c) Not been debarred from appearing in the examination as a result of disciplinary proceedings

5.5 MSE, ESE, assignments, viva-voce, laboratory assignments etc. will be the constituent components of continuous assessment process and a student must fulfill all these requirements as prescribed by the teacher/coordination committee of the subject. If due to any compelling reason (such as his/her illness, calamity in the family etc.) a student fails to meet any of the requirements within/on the scheduled date and time, the teacher/coordination committee in consultation with the concerned Head of the Department may take such steps (including conduction of compensatory tests/examinations) as are deemed fit.

5.6 The Remedial-examinations of both the odd and even semesters will be conducted as per the schedule notified in the academic calendar, in order to provide an additional opportunity to the students who failed (obtained an FF grade) in one or more subjects.

6.0 Assessment

6.1 There will be continuous assessment of a “students‟ performance throughout the semester and grades will be awarded by the course teacher/ coordination committee formed for this purpose (constitution of Coordination Committee given in Appendix – IV.

6.2 Each theory course in a semester is evaluated for 100 marks with the following weightages. Sub-component Weightage Mid Semester Examination 30% End-semester Examination 70%

6.3 The assessment in a laboratory course will be based on turn-to turn supervision of the student’s work, their performance in viva-voce and quality of their work as prescribed through laboratory journals and a test that contains an experiment or a viva-voce. It is obligatory to maintain laboratory journal as prescribed by the course coordinator. Each laboratory course may be evaluated as follows:

Laboratory Report ….                    05 Marks
Turn to turn Laboratory Work …. 20 Marks
Practical Exam/Viva ….                25 Marks
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Total 50 Marks
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The numeric marks obtained in each course will be converted to letter grades.

6.4 Final examination for laboratory classes will normally be held a week before the final theory examinations. The grades obtained in the practical subjects will be displayed on the notice boards within three days from the date of completion of such examinations.

6.5 Every student has to separately pass in each subject heads. Candidate should secure minimum 40 % marks in each subject head. In case of theory subject, there will be mid semester and end semester theory examination. Candidate should secure minimum 40 marks in MSE and ESE taken together and he must attend ESE. e g. If candidate secure minimum 30 marks in MSE and 10 marks in ESE, he is pass. If candidate secure 40 marks in ESE and zero marks in MSE, then he is pass.

6.6 In case of TW/PR/OR Head candidate must secure minimum of 40% marks to pass that head. i,.e 20 out of 50, and 10 out of 25. This mark will be then converted to the lowest passing grade.

6.7 The final grades awarded to the students in a course must be submitted by the teacher/Chairman, coordination committee within ten days from the date of holding the examination to the concerned Head of the Department for onward submission to the Controller of Examinations.

6.8 Any change of grade of a student in a course consequent upon detection of any genuine error of omission and/or commission on part of the concerned teacher or examination section, must be approved by the Departmental Committee and must be forwarded by the teacher/chairman, coordination committee, through the Head of the concerned Department to the Controller of Examinations within 10 (Ten) days from the commencement of the next semester.

6.9 For the benefit and as a process of learning by students, the answer books after evaluation of mid semester examination and end-semester examinations, etc. would be shown to the students within a weeks‟ time from the last date of conduct of tests/examinations. The schedule may be announced by the concerned Heads of the Departments.

6.10 A student of the Diploma program must complete the prescribed course work of the entire Diploma within a maximum period of 6 years. In special cases the Vice-Chancellor may on the recommendation of the Department and the DPEC further extend the total time limit for completion of all the requirements up to 7 years for the Diploma program of 3 year duration. The students who do not fulfill the above requirements will be terminated from the programme.

7.0 Grading System

7.1 For every course a student is assigned a grade based on his/her overall performance in that course over the semester. Different grades and the equivalent corresponding grade points are given below.

% of Marks obtained      Letter Grade      Grade Point
> 95                                  EX                         10.0
91-95                                AA                          9.5
86-90                                AB                          9.0
81-85                                AC                          8.5
76-80                                BB                          8.0
71-75                                 BC                         7.5
66-70                                BD                         7.0
61-65                                CC                         6.5
56-60                                CD                         6.0
51-55                                CE                          5.5
46-50                                DD                         5.0
41-45                                DE                         4.5
= 40                                  EE                          4.0
< 40                                FF (Fail)                  0.0
PP                    (non-credit courses)           0.0
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NP                    (non-credit courses)        0.0

In addition there shall be two transitional grading symbols that can be used by the examiners to indicate the special position of a student in a course. II –for “Incomplete assessment” XX for Debarred for Examination. The guidelines for the award of letter grades are given in Appendix– V.

7.2 Any student who satisfactorily completes courses like Industrial Training, plant visits, etc. will be awarded „PP‟ grade. Satisfactory completion of such courses is mandatory failing which the student will be awarded „NP‟ grade. Then the student is required to repeat such course till he gets „PP‟ grade in such courses.The award of the degree is subject to obtaining a „PP‟ grade in all such courses, prescribed in the curriculum.
7.3 Students failing to maintain prescribed attendance in a course with no genuine reasons will be
awarded XX grade for that subject and this grade will be awarded in advance of the end semester examination with prior warnings. These students will not be eligible for end semester examination. Those who get XX grade will have to repeat that course.
7.4 Only students with a satisfactory and complete in-semester record, but who miss the end semester exam due to personal illness or accident will be given II grade. The applications of such students for remedial-exam must be supported by proper medical certificate duly approved by the sub-committee of DPEC. In the event of death or serious illness of parent or guardian, the application should be supported by adequate evidence of the same. Any student who fails to appear for re-exam in the prescribed manner will be deemed to have failed in that course and will be awarded „FF‟ grade.
7.5 The Semester Grade Point Average will be computed for each semester. The SGPA will be calculated as follows:

Where Ci = Credit for the course, Gi = the Grade Point obtained for the course and the summation is over all the courses taken in that semester and n is the number of courses registered for the semester. 

7.6 At the end of each year a yearly Grade Point Average (GPA) is calculated.
7.7 The yearly GPA would give the cumulative performance of the student from the first and second semester for First year, from third and fourth semester for Second Year and from fifth and sixth semester for Third Year.

 

 

Where, „m‟ is the odd (winter) semester and „n‟ is even semester(spring) of respective year (1 and 2 for First Year, 3 and 4 for Second Year and 5 and 6 for Third Year) under consideration. Ck is the total number of credits registered during a particular semester. Sk is the SGPA of that semester.
7.8 The yearly GPA, SGPA and the grades obtained in all the courses in a semester will be communicated to every student at the end of every semester.

7.9 Both SGPA and yearly GPA will be rounded off to the second place of decimal and recorded as such. Whenever these grade point averages are to be used for the purpose of determining the inter-se merit ranking of a group of students, only the rounded off values will be used.
7.10 When a student gets the grade “II‟ for incomplete assessment for any subject(s) during a semester, the SGPA of that semester and the yearly GPA at the end of that semester will not be calculated till the student complete that course. After the “II‟ grade(s) has (have) been converted to appropriate grades, the SGPA and yearly GPA will finally be recalculated after taking into account these grades.
7.11 When a student gets the grade “FF‟ for any course during a semester, the SGPA of that semester and the yearly GPA at the end of that semester will not be calculated till the student complete that course. After the “FF‟ grade(s) has (have) been converted to appropriate grades, the SGPA and yearly GPA will finally be recalculated after taking into account these grades.
7.12 Rules regarding the conduct of remedial-examination and award of grade with remedial examination are given in Appendix – VI.
7.13 A student securing in Final year a yearly GPA of 4.00 and above but below 5.00 during 5th and 6th semesters of Diploma will be awarded “Pass Class”. A student securing yearly GPA of 5.00 and above but below 6.00 during 5th and 6th semesters of Diploma will be awarded “Second Division‟. A student securing average GPA of 6.00 and above but below 7.00 during 5th and 6th semesters of Diploma will be awarded “First Class‟ and a student securing GPA of above 7.00 during 5th and 6th semesters of Diploma will be awarded “First Class with Distinction‟. No class will be awarded at any stage without completing all the requirements for the award of Diploma.


     APPENDIX – I
RULES REGARDING CONDUCT AND DISCIPLINE

Following rules shall be in force to govern the conduct and discipline of all students.
1. Students shall show due respect to the teachers of the University/ Institute, theRector of the Hostel, the Sports Officers of the Gymkhana and the Officers of the National Cadet Corps and NSS; proper courtesy and consideration should be extended to the employees of the University and the Hostels. They shall also pay due attention and courtesy to visitors.
2. Students are required to develop a friendly relationship with fellow students.In particular they are expected to show kindness and consideration to the new students admitted to the University/ Institute every year. Law bans ragging in any form to anybody – acts of ragging will be considered as gross indiscipline and will be severely dealt with. The act of ragging is a crime by law.
3. The following acts of omission and / or commission shall constitute gross violation of the code of conduct and are liable to invoke disciplinary measures:

  • Any kind of involvement in the Act Ragging. 
  • Furnishing false statement of any kind in the form of application for admission or for award of scholarship etc.
  • Displaying lack of courtesy and decorum: resorting to indecent behavior anywhere within or outside the campus.
  • Willfully damaging or stealthily removing any property/belonging of the University/ Institute / Hostel or fellow students. 
  • Possession, consumption or distribution of alcoholic drinks or any kind of hallucinogenic drugs.
  • Adoption of unfair means in the examinations.
  • Organizing or participating in any group activity in company with others in or outside the campus without prior permission of Principal-IoPE.
  • Mutilation or Unauthorized possession of library books.
  • Resorting to noisy and unseemly behavior, disturbing studies of fellow students.
  • Not intimating his/her absence to the Rector of the Hostel before availing any leave.
    104 Commensurate with the gravity of the offence the punishment may be reprimand, fine, expulsion from the Hall, debarment from an examination, rustication for a specified period or even outright expulsion from the University/ Institute.
    4. For an offence committed in a Hostel, in the Department or a classroom and elsewhere, the Chief Warden or the Head of the Department, and the Principal-IoPE respectively shall have the authority to reprimand or impose fine or take any other suitable measures. All cases involving punishment other than reprimand shall be reported to the Chairman of the Standing Disciplinary Committee.
    5. All major acts of indiscipline, which may have serious repercussion on the general body of students and /or which may warrant a uniform and more formalized nature of investigation, shall be handled by the Standing Disciplinary Committee for Diploma Programme appointed by the Vice-Chancellor.
    The Standing Disciplinary Committee consists of the following ex-officio and other members:
  • Principal-IoPE – Chairman
  • Chief Rector
  • Rector of the Hostel of which the student concerned is a resident.
  • One member of faculty nominated by the Vice-Chancellor, by rotation for two years.
  • One of the student representatives to be nominated by the Principal-IoPE for one year.
    In addition, the Chairman may invite any other person(s) to be associated with the proceedings of a particular case, if his/her participation is considered necessary in disposing of the matter. Recommendation of the Committee, which will include the suggested punishment in cases of guilt proven, will be forwarded to the Vice-Chancellor for necessary action.
    6. Cases of adoption of unfair means in an examination shall be dealt with by the Committee on Examination Malpractice consisting of the following members:
  • a. One senior faculty member nominated by the Vice-chancellor will be the Chairman
  • b. Three Heads of the Department nominated by the Vice-chancellor –Member
  • c. Principal – IoPE - Member
  • d. Three members of faculty nominated by the UG Programme & Evaluation Committee for a term of two years – Member
  • e. One Legal Expert (if required for a particular case) – member (by Invitation)
  • f. Controller of Examinations - Member- Secretary
    The committee shall recommend appropriate measures in each case to the Vice- Chancellor for awarding the punishment.


    APPENDIX – II

    RULES RELATING TO RESIDENCE REQUIREMENTS 

    The residence requirements of students will be governed by the following rules:
    1. The students staying in the hostels will be deemed to be the boarders of the mess.
    2. No married accommodation shall be provided to any student.
    3. No student shall come into or give up the assigned accommodation in any Hostel without prior permission of the Rector.
    4. A student shall reside in a room allotted to him/her and may shift to any other room only under the direction/permission of the Rector.
    5. Students shall be required to make their rooms available whenever required for inspection, repairs, and maintenance or disinfecting and shall vacate the rooms when leaving for the vacation/holidays.
    6. Students shall be responsible for the proper care of the furniture; fans and other fittings in the rooms allotted to them and shall generally assist the Rector in ensuring proper care and security of those provided in the Halls of common use of all students.
    7. Students will be responsible for the safe keeping of their own property. In the event of loss of any personal property of a student due to theft, fire or any other cause the University shall accept no responsibility and shall not be liable for payment of any accept no responsibility and shall not be liable for payment of any compensation.
    8. Engaging personal attendants, keeping pets and use of appliances like electric heater, refrigerator etc., by a student in the Hostel is prohibited.
    9. All students must abide by the rules and regulations of the Hostel as may be framed from time to time.
    10. Students should not take any undue risk, which may cause heavy loss to somebody’s life or his/her own life. They are warranted from uncalled for acts like picnic programmes to the nearby beaches or any other holiday spots without the permission of Rector concerned. They are strongly warned not to go for swimming in beaches or open water tanks. University will not be responsible for the loss of life due to such prevented acts.
    11. Motorcycle driving in the campus with more than one pillion is prohibited. Faculty members are empowered to impose fine to the students who are found violating this prohibition.

     


    APPENDIX – III
    RULES REGARDING ATTENDANCE

The attendance of the students in theory classes and laboratory sessions will be governed by the following rules.

1. Attendance in all classes (lectures, tutorials, laboratories, workshops and other publicized activities etc. is compulsory. A student may be debarred from appearing at an examination on the ground of unsatisfactory attendance.

2. The teacher concerned may condone absence from classes for a very short period due to unavoidable reasons provided he/she is satisfied with the explanation.

3. If the period of absence is for a short duration (of not more than two weeks) application for leave shall have to be submitted to the Head of the Department concerned stating fully the reasons for the leave requested for along with supporting document (s). The Head of the Department will grant such leave.

4. Absence for a period not exceeding two weeks in a semester due to sickness or any other unavoidable reason for which prior application could not be made may be condoned by the Head of the Department provided he is satisfied with the explanation.

5. If the period of absence is likely to exceed two weeks, a prior application for grant of leave will have to be submitted through the Head of the Department to the Principal-IoPE with the supporting documents. The decision to grant or condone such leave shall be taken by the Principal-IoPE after considering the recommendation of the Head of the Department, if the attendance is above 75%. However, if the attendance is less than 75% but above 60% due to prolonged illness or a calamity in the family, condonation may be granted by Principal-IoPE. In any case if the attendance is less than 60% he/she will not be permitted to appear for the semester examination for that subject and he/she has to re-register for that course when offered.

6. It will be the responsibility of the student to get his absence from classes condoned by the appropriate authority.

7. A student must intimate his/her absence to the Warden of the Hostel in which he/she is residing, before availing of any leave. Failing to do so will be construed as breach of discipline and will be dealt with as per provisions.


APPENDIX – IV
COORDINATION COMMITTEES FOR DIPLOMA STUDENTS

Composition:
One coordination Committee would be constituted for each subject taught by more than one teacher of one or more Departments/Centers. Each committee would consist of all the teachers who are involved with the teaching of the subject during the semester. One of its members would be nominated by the Head of the Department under whose name the subject is being offered, to act as its Chairman.

Tenure: One semester, in which the subject is being offered.
Functions:
(i) To lay down the course plan for the subject.

(ii) To coordinate instructions and progress of teaching in the subject and to ensure that the full syllabus is covered.

(iii) To review periodically the performance of students who have registered in the subject.

(iv) To forward the results of the examinations and the final grades obtained by each student taking the subject to the concerned Head of the Department.

(v) To moderate the question papers on the subject and ensure that the syllabus is well covered by the question papers.

Frequency of Meetings: Each co-ordination Committee shall meet at least three times during the semester.


APPENDIX – V
GUIDELINES FOR AWARD OF LETTER GRADES

1. In general there shall be no rigid marks-to-grade linkage. Difficulty levels of the examinations, test, viva-voce and other factors that contributed to the final marks are to be considered by the teacher/co-ordination committee of a subject while converting marks into letter grades.

2. The grades FF and EX are to be considered as benchmark grades.

3. The cut-off marks below which a student would be assigned an “FF‟ grade will be 40 % for the theory and 40% for the laboratory.

4. The exceptionally brilliant performance will be assigned an “EX‟ grade even the best student of any class needs to be good enough to be awarded the “EX‟ grade.

5. In case where a student appears in the remedial-examination, the conversion from marks to grade would be done applying the same norm as was framed for the original class.

6. Co-ordination Committee would moderate the results of the different sections of a class if wide disparity in performance across sections were observed.

7. All the requirements for the laboratory component are to be satisfied by a student within deadline set-up by the teacher/co-ordination committee before the start of the end-semester examination, if a student due to a genuine reason like illness of himself/herself or calamity in the family cannot complete a particular subcomponent the teacher/co-ordination committee may allocate him/her additional time. In this case an II-grade if needed may temporarily be allocated to the student in the subject. However, the requirement in any case has to be fulfilled within 15days after the end of the end-semester examination and the grade finalized.

8. There is no provision for remedial-examination in the laboratory, if a student cannot clear the laboratory of a particular subject, he/she will be assigned the grade “FF” in that subject and has to re-register in the subject, if permitted in the immediately following semester in which it is offered. 


APPENDIX - VI
RULES REGARDING REMEDIAL-EXAMINATIONS

In order to provide an additional chance to students who fail in one or more theoretical subjects in a semester, there will be a remedial-examination equivalent to the end-semester examination. The following are the conditions under which the remedial-examination will be arranged.

1. Students who, after having registered for a subject have obtained grade “FF‟ in the proceeding autumn and spring semester will be eligible to appear in the reexamination. Intending students must submit their applications counter signed by the teachers of the subject(s) or the Head of the Department concerned along with the necessary fees to the Controller of Examinations by the date as announced by a notification.

2. The remedial-examination shall be held on such dates as laid down in the academic calendar for the year or as notified separately.

3. On appearing at the remedial-examination in a subject a student will be entitled to the award of one grade lower than the actual grade scored unless exempted as per the clause 9.4 of the regulations due to illness, accident or calamity.

4. However the performance grade “EE‟ will remain unaltered as elucidated in the table below:

Actual grade obtained                   Grade to be awarded
EX                                                            AA
AA                                                            AB
AB                                                            AC
AC                                                            BB
BB                                                            BC
BC                                                            BD
BD                                                            CC
CC                                                            CD
CD                                                            CE
CE                                                            DD
DD                                                            DE
DE                                                            EE
EE                                                             EE
FF                                                              FR

The final grades awarded to the students must be sent to the Controller of Examinations within 3 days from the date the re-examination was held.


APPENDIX – VII
RULES FOR CHANGE OF BRANCH

1. Student admitted to a particular branch of the Diploma course will normally continue studying in that branch till completion.   

2. However, in special cases the Institute may permit a student to change from one branch of studies to another after the first two semesters. Such changes will be permitted, strictly in accordance with the provisions laid down hereafter.

3. Only those students will be eligible for consideration for a change of branch after the second (spring) semester, who have completed all the credits prescribed in the first two semesters of their studies, in their first attempt, without having had to pass any requirement in the remedial examination and obtained an average GPA during 1st and 2nd semesters of Diploma not lower than 7.50.

4. Application for a change of branch must be made by intending eligible students in the form prescribed for this purpose. The Principal-IoPE will call for application sometime in the month of July of each academic year and the completed forms must be submitted to him by the last date specified in his notification.

5. Students may enlist up to five choices of branch, in order of preference to which they wish to change over. It will not be permissible to alter the choices after the application has been submitted.

6. Change of branch shall be made strictly on the basis of inter se merit of the applicants. For this purpose an average GPA obtained during 1st and 2nd semesters of Diploma shall be considered. Ties will be broken by the SSC merit of the applicants.

7. The applicants may be allowed a change of branch, strictly in order of inter se merit, subject to the limitation that the actual number of students in the third (autumn) semester, in the branch to which the transfer is to be made does not exceed 100% of the sanctioned yearly intake for that branch.

8. All changes of branch made in accordance with the above rules will be effective from the third (autumn) Semester of the applicants concerned. No changes of branch shall be permitted hereafter. All changes of branch will be final and binding on the applicants. No student will be permitted under any circumstances to refuse the change of branch offered.